Letter-writing instructions

Email is so common these days that a physical letter sent through the mail from a constituent can get some extra attention from a member of Congress.  Taking the time to type, write, sign, put in an envelope and adhere a stamp to a letter shows a deeper commitment. Here’s how to do it:

  1. Identify your representatives in the U.S. House and Senate. Visit www.house.gov and put your ZIP code in the top right corner of the page. Visit www.senate.gov and click the “Find Your Senators” drop-down menu at the top left of the page.
  2. Go to their websites to find their Washington, D.C., office mailing addresses.
  3. Write your letter!
  4. CLICK HERE and tell us you sent a letter in the mail.


In your  letter, consider the following:

  • Your purpose for writing should be stated in the first paragraph.
  • Be courteous and to the point.
  • Include key information, using specific examples to support your position.
  • If the shutdown has affected your research, explain how.
  • Address only one issue and, if possible, keep it to one page.

Click here to access the Public Affairs Advisory Committee’s sample letter in our advocacy toolkit.